Select Board Minutes 6/11/2018

Select Board Meeting
Unapproved Minutes
Date: Monday June 14 11th, 2018 7:00pm

Attendance:

  • SB- Steve Quenneville, Tara Trudo and Bob Wood
  • Town Clerk- Gale Quenneville
  • Road Commissioner-
  • Visitors-Marilyn Chicoine did not attend, called to ask that the gravel be cleaned up on the north end of her road as its on the lawn, noted there are ruts on her hay land from the Town Truck and requested chloride be put on the road a few days before haying begins to keep the dust down.
  • Stacey Freeguard and Elizabeth Curran

Any additions or deletions from agenda:

Public Comment/Unscheduled Appearances (limited to 15 minutes TOTAL)

Minutes Approved:

  • The May 14th Minutes were approved as written. Gale did note one subject that did not make the minutes and will be added to this meeting’s minutes.

Old Business:

  • Bertrand Tax Appeal Hearing Update (2 min): June 4th we received a copy of a letter sent to Michael Bertrand saying he was still on the appeal list but had not yet been scheduled a hearing.
  • Knappmiller Update (2 min): no word yet.
  • Lister Update (5 min): The Town of Whiting received notices of changes of appraisals on several town buildings based on the insurance valuations.
  • Zoning Admin Update (2min): ZA Kate Briggs asked that Gale Quenneville be made Assistant ZA so that she can sign permits (after being reviewed and approved by the ZA) The select board agreed.
  • Bond Vote Update (5 min): Gale let the board know Tony and Carol Quenneville would be interested in selling the property next to the Town Shed if additional land was needed. Gale had also calculated the approximate increase of taxes per $100,000 of value on a 20 year amortization schedule using 2% and 4% interest. It appears (based on last year’s budget and last year’s grand list) the increase of taxes would calculate to $70-$75 per $100,000. We will try to have more accurate numbers for the information meeting.

New Business:

  • Town Office trim to be painted(2 min): The trim on the Town Office and the trim on the Town Hall windows needed to be repainted. The Select board asked Gale to contact two painters in town (Jeff Hornbeck and Jason Many) for an estimate on painting.
  • ACPRC Amendment to and Re-Adoption of Addison Cty Regional Plan (5 min): Tara reviewed the update and found nothing objectionable.
  • VTRANS request for list of roads to be repainted (5 min): Paul said this year’s paving would be Leicester Whiting Road from the four corners .7 mile east. Gale will let the State know.
  • Municipal Roads Grants-in-aid Program letter of Intent to Participate (5 min): Paul approved this and the Chairman Bob Wood signed the Notice of Intent to be sent to ACRPC.
  • VT Dept of Liquor request to be approved (2 min): Chairman Bob Wood signed this and Gale will sent it to VTDEC.
  • Welcome to Whiting Letter from the Town Office (3 min): Gale created a letter to be sent to newcomers in Town. In addition to the great Welcome to Whiting brochure, a letter will be mailed addressing building permits, dog registrations etc.
  • Adjusting Select Board Meetings for July (5 min): July Select Board Meetings will be Held on the 9th and on the 30th. (No meeting on the 23rd)
  • Discussion from May 14th Select Board Meeting (not written in original May 14 SB Meeting Minutes): Paul Quesnel reported that Eli Eliason wants to bring his power in from across the road going under the road. Paul approved it being 4 feet deep and sleeved in well casing. After some discussion on whether or not to begin issuing overweight permits the board voted (3-0) to continue NOT to issue permits, but rather to allow businesses doing business in our town to use our roads. Trucks may not use our town roads to simply pass through (from Shoreham to Leicester or Orwell to Brandon etc.)

Executive Session: None required

Review of mail/email received:

  • Sam’s Service Center and U-Sale Fuels letter – Gale will contact them for a quote.
  • Vermont Dept of Environmental Conservation Stormwater Management Program requested Notice of Intent (NOI) be signed and a check for $240 be sent by July 31, 2018.

Orders Approved:

  • The orders were approved as presented.

Next 2 scheduled meetings:

  • Info Meeting for Bond Vote-June 25
  • Select Board Meeting July 9 and July 30

Informational Meeting on Fire Department and Town Garage Repairs June 25th at 7pm

Informational Meeting on Fire Department and Town Garage Repairs Vote on June 25th 7pm

“The legal voters of the Town of Whiting are further notified that an informational meeting will be held on Monday, June 25, 2018 at the Town Hall in the Town of Whiting at seven o’clock (7:00) in the evening, for the purpose of explaining the proposed improvements and the financing thereof.”

WARNING Special Vote on Fire Department and Town Garage Repairs

WARNING Special Vote on Fire Department and Town Garage Repairs

WARNING
The legal voters of the Town of Whiting, Vermont, are hereby notified and warned to meet at the Town Hall, 27 South Main Street,  in the Town of Whiting on Tuesday, June 26, 2018, between the hours of seven o’clock (7:00) in the forenoon (a.m.), at which time the polls will open, and seven o’clock (7:00) in the afternoon (p.m.), at which time the polls will close, to vote by Australian ballot upon the following Articles of business:

ARTICLE I
Shall general obligation bonds or notes of the Town of Whiting in an amount not to exceed One Hundred Ninety-Five Thousand Dollars ($195,000), subject to reduction from the receipt of available state and federal grants-in-aid, be issued for the purpose of repairing and reconstructing the Fire Department building, at an estimated cost of One Hundred Ninety-Five Thousand Dollars ($195,000)?

ARTICLE II
Shall general obligation bonds or notes of the Town of Whiting in an amount no to exceed One Hundred Ninety Thousand Dollars ($190,000), subject to reduction from the receipt of available state and federal grants-in-aid, be issued for the purpose of repairing and reconstructing the Public Works garage, at an estimated cost of One Hundred Ninety Thousand Dollars ($190,000)?

The legal voters of the Town of Whiting are further notified that voter qualification, registration and absentee voting relative to said special meeting shall be as provided in Chapters 43, 51 and 55 of Title 17, Vermont Statutes Annotated.

The legal voters of the Town of Whiting are further notified that an informational meeting will be held on Monday, June 25, 2018 at the Town Hall in the Town of Whiting at seven o’clock (7:00) in the evening, for the purpose of explaining the proposed improvements and the financing thereof.

Adopted and approved at a meeting of the Selectboard of the Town of Whiting duly called, noticed and held on May 21, 2018.  Received for record and recorded in the records of the Town of Whiting on May 22, 2018.

TOWN OF WHITING SELECTBOARD

(click image to view signed document)

Special Select Board Meeting 5/21 7PM

Warning
And Preliminary Agenda
Date: Monday May 21, 2018 7:00PM
Attendance:
SB-
Town Clerk-
Road Commissioner-
Visitors-
The Selectboard will meet for the purpose of signing the warning for the Special Town Meeting to be held June 26, 2018 with an Australian ballot to be open from 7:00am to 7:00pm. The informational meeting will be held on June 25th.

Select Board Meeting Minutes from April 23, 2018

Select Board Meeting
(Unapproved)

Date: April 23, 2018 7:00pm

Attendance:

  • SB- Steve Quenneville, Tara Trudo and Bob Wood
  • Town Clerk- Gale Quenneville
  • Road Commissioner- (none noted)
  • Visitors- (none noted)

Any additions or deletions from agenda: (none noted)

Public Comment/Unscheduled Appearances (limited to 15 minutes TOTAL)

Meeting opened at 7:00pm by Chair Bob Wood.

Minutes Approved April 9 th Meeting: Approved as written

Old Business:

  • Requests for repairs on Fire Department update: Bob Wood and Gary Freeguard will be conducting the presentation at the Fire Department for possible construction this week. There was discussion on other options in preparation for our Special Town Meeting.
  • Town Hall Floor Update: No word back from Larry.
  • Nick Iocco Update: Nick and Bethany Iocco signed the proposed agreement and submitted a check for $7000. Benj Putnam will prepare the document for the board to sign releasing the Iocco’s from any further responsibility on the zoning violations.
  • Bertrand Hearing: No date has been set yet.
  • Knappmiller Update: Adam Lougee and Cindy Hill will be at the VT Supreme Court hearing on the 25 th .
  • Lister Update: Final Maps have been received and the listers are very pleased.
  • Zoning Admin Update: No update.
  • Emergency Management Generator update: Steve has not pursued the cost of a propane generator for the Fire Department; his guess is somewhere near $10,000.

New Business:

  • Fence Viewer needed: Juanita Hornbeck has resigned as fence viewer for the Town. The board decided as this is no longer a necessary appointment, they will wait until one is needed and appoint someone if necessary.
  • Mowing Bids in Newspaper: The request for bid has been posted in the Addison Independent through May 7, all bids to be received by May 14 and a decision will be made at the next Select Board meeting on May 14.
  • Sexton Fund Renewal: The biannual CD Renewal for the Sexton Fund will renew 4/27/18. It was decided that the CD will remain at the First National Bank of Orwell.
  • Discussion on overweight permits: Rene Quenneville requested permission to travel through Whiting with an overweight truck. Gale spoke with Paul before the meeting and Paul asked the Selectboard to consider issuing individual permits. The board discussed this and decided that it would not be fair to pick and choose who could travel our town roads. The decision stands that we do not issue permits; if the truck is doing business in our town they are welcome to use our roads. If they are not doing business is our town, they are instructed to use the State Roads.
  • Highway Weight Limit changes: Gale noted that the Legislature is reviewing highway weight limits and the necessity of signs when state roads are connected to town roads. We will watch to see what decisions are made.
  • Local Emergency Operations Plan review: Our LEOP has to be reviewed and
    renewed. A copy has been sent to our coordinator (Larry Wilbur) to review. This plan must be signed by someone who has taken an Incident Command System course (ICS100 or ICS402) Gale will follow up to see if Larry has taken this course.

Executive Session: none required

Review of mail/email received:

  • We reviewed a letter from ACRPC’s Adam Lougee regarding the final hearing of the Town Plan. He could not do it on May 23 unless early (4:30 or 5:00), so we will schedule it for May 30 th at 7:00pm at the Town Office.
  • Also, Don Maglienti from ACSWD emailed to say the Hazardous Waste Collection went very well; 9 from Whiting, 17 from Orwell, 1 from Brandon, 1 from Cornwall and 2 from Shoreham.
  • Orders Approved: The orders were approved as presented.
  • Meeting closed by Chair Bob Wood at 8:00pm.

Next 2 scheduled meetings:
May 14 th
June 11 th (May 28 th is Memorial Day)