2017 Town Meeting Warning

WHITING ANNUAL TOWN MEETING WARNING

The legal voters of the Town of Whiting Vermont are hereby warned and notified to meet at the Town Hall, in said Whiting on Tuesday March 6, 2018 at 7:15pm to transact the following business:

ARTICLE I: To elect a Moderator for the ensuing year.
ARTICLE II: The receive and act upon the report of the Town Officers.
ARTICLE III: Will the Town elect the Officers as required by law in the following order:

  1. Road Commissioner for 1 year. -incumbent Paul Quesnel
  2. Select Board Member for 3 years. -incumbent Bob Wood
  3. Lister for 3 years. -incumbent Dennis Ethridge
  4. Auditor for 3 years. -incumbent Elizabeth Curran
  5. Auditor for 1 year. -incumbent Alison Remy
  6. Collect of Delinquent Taxes for 1 year. -incumbent Rani Fallon
  7. First Constable for 1 year. -incumbent Michael Dame
  8. Second Constable for 1 year. -incumbent Rusty Brigham
  9. Town Juror for 1year. -incumbent Paul Quesnel
  10. Town Agent for 1 year. -incumbent Heather Bouchard

ARTICLE IV: Will the Town give the Delinquent Tax Collector the power to collect delinquent taxes?
ARTICLE V: Shall the Town authorize the Treasurer to collect real property taxes to the Treasurer on or before December 7, 2017? (postmarks not accepted)
ARTICLE VI: Will the Town appropriate $328,962.50 expenses and indebtedness of the town of which $233,689.10 will come from taxes?
ARTICLE VII: To transact any other nonbinding business deemed necessary and proper when met.

1. The Selectboard would like to discuss the possibility of a loan to build a new Town Garage and the rebuilding of a portion of the Whiting Fire House. This will be a nonbinding discussion.

Select Board

Chair: Bob Wood
Steve Quenneville
Tara Trudo

Link to the signed warning.

Auditor’s Request to Examine Accounts

Dear Town Officers and Boards,

The Town Auditors have requested to examine your accounts. Your board and/or officers are required by statute to “settle their accounts” with the Auditors. We will need this information in hand by February 1, 2018, per statute. We would prefer to receive it by January 27th so that the work on the 2017 Town Report may continue. Please see state statutes below for specific information on individual town officers and boards.

We, as Auditors, are required to verify that required statements are presented and then to complete an analytical review as follows:

  • Compare revenues and expenditures to budget and prior year amounts
  • Obtain explanations for significant variances
  • Analyze accounts with unusual balances

Potential penalties for a town officer’s or board’s willful refusal or neglect to settle accounts or provide information to auditors upon request:

  • Not eligible for reelection 24 V.S.A §§ 992, 1686
  • Potential criminal sanctions 13 V.S.A. § 3006

If you or your board has specific questions, please leave a message with the town clerk.

Thank you,
The Auditors:
Marcia King, Chair; Alison Remy; Elizabeth Curran, Secretary

What is the Auditor’s statutory authority for requesting these financial documents?

  • “Every town officer who receives or disburses town funds must “settle their accounts” with the auditors at least 25 days before town meeting.” 24 V.S.A § 992
  • The auditors must “Examine and adjust (see note below*) the accounts of all town officers and all other persons authorized by law to draw orders on the town treasurer” 24 V.S.A §§ 1681, 1682
  • *Note: “This does not convey authority (to the auditors) to collect debts, pay bills, or change the financial statements of other town officers.”

Who must “settle their accounts” with the auditors?

“Every town officer who receives or disburses town funds must “settle their accounts” with the auditors at least 25 days before town meeting.” (before February 9th, 2018) 24 V.S.A § 992  Below are statutes written for specific town officers and boards.

  • Selectboard: “Annually, on or before February 1, the selectboard must submit to the auditors the record of all orders drawn by the board showing the number, date, to whom payable, and for what purpose.” 24 V.S.A § 1622
  • Treasurer: The town treasurer “must “settle their accounts” with the auditors at least 25 days before town meeting” “The treasurer must also settle with the auditor 5 days before town meeting.” (before February 9th and March 1st, 2018) 24 V.S.A §§ 992, 1578. We are required to “examine the account that the treasurer is required to keep with the collector [and] the tax accounts of the collector.” 24 V.S.A. § 1681
  • Collector of Delinquent Taxes: On or before January 15, collector must make a list of delinquent taxpayers as of December 31 of the previous year, showing the amounts due. The list must be certified by the collector and delivered to the treasurer and the auditors. The auditors must verify the list and if it is correct, must certify the list.” 32 V.S.A §§ 5162, 5163. On or before February 5, the collector shall deliver to the auditors all volumes of municipal tax collection receipts “and the auditors shall audit the books forthwith and after the completion of audit shall return such books to the collector.” 32 V.S.A. § 5137
  • Cemetery Commissioners: On or before February 1 of every year, the board of cemetery commissioners must submit to the auditors the record of all orders drawn by the board showing the number, date, to whom payable, and for what purpose.” 18 V.S.A. § 5373, 24 V.S.A. § 1622
  • Library Trustees: On or before February 1 of every year, the board of library trustees must submit to the auditors the record of all orders drawn by the board showing the number, date, to whom payable, and for what purpose.” S.A § 143, 24 V.S.A. § 1622
  • Other town entities ie. Town Library, Town Fire Department, Town Little League, Town Emergency Response, Town Hall, etc., (all other persons authorized by law to draw orders on the town treasurer): “Every town officer who receives or disburses town funds must “settle their accounts” with the auditors at least 25 days before town meeting.” (before February 9th, 2018) 24 V.S.A § 992
  • Trustees of Public Funds (ie. Sexton Fund): “The auditors must include information in their report regarding all trust funds in which the town is interested with a list of all the assets of such funds including an account of receipts and disbursements for the preceding year.” 24 V.S.A. § 1684. “Every town officer who receives or disburses town funds must “settle their accounts” with the auditors at least 25 days before town meeting.” (before February 9th, 2018) 24 V.S.A § 992

Auditor’s Request for Reports

Town Officers and Boards,

The Auditors have begun work on the 2017 Town Report.

We have requested your reports for the 2017 Town Report. They must be received by January 27th to be included in the 2017 Whiting Town Report.

We would prefer the reports be submitted electronically to Auditors@WhitingVT.com as Word documents, PDF or Google Drive documents.

State statute: The Town Report must be “mailed or otherwise distributed to the voters or residents of the town at least ten days before the annual meeting.” 24 V.S.A. § 1682.

For the Auditors to accomplish this we will need all reports received in a timely manner.

Reports received after January 27th may not be included in the Town Report.

If you or your board has specific questions or concerns, please leave a message for the Auditors with the town clerk.

Thank you to the boards and officers who have already submitted their reports, we greatly appreciate it.

Thank you,
The Town Auditors:

Marcia King, Chair
Alison Remy
Elizabeth Curran, Secretary

New Vital Records Law (Act 46) and What It Means for You

The New Vital Records Law (Act 46) and What It Means for You

The Vermont Legislature passed Act 46 in May 2017, which significantly changes the state laws that govern vital records –namely, birth and death certificates. The new law and rules will enhance the safety and security of birth and death certificates, provide better protection against misuse of these legal documents, and reduce the potential for identity theft. Additionally, the changes streamline the entire statewide system for creation, storage and tracking of birth and death certificates. Act 46 will impact anyone who seeks a copy of a Vermont birth or death certificate.  The changes go into effect on July 1, 2018.

The most notable changes are:

  • Only family members (as defined in Act 46), legal guardians, certain court-appointed parties or legal representatives of any of these parties can apply to obtain a certified copy of a birth or death certificate. In the case of a death certificate only, the funeral home or crematorium handling disposition may apply for a certified copy.
  • An individual must complete an application and show valid identification when applying for a certified copy of a birth or death certificate.
  • An individual who refuses to complete the application or cannot provide valid identification will be ineligible and referred to the Vital Records Office.
  • Certified copies of birth and death certificates can be ordered from any town, not just where the birth or death occurred or where the person was a resident.
  • Certified copies will be issued on anti-fraud paper.
  • Access to noncertified copies (previously called “informational” copies) is not significantly changed by the new law or rules.
  • Marriage, civil union, divorce or dissolution certificate copies and processes are not affected by the new law or rules.

For text of Act 46, go to https://legislature.vermont.gov/assets/Documents/2018/Docs/ACTS/ACT046/ACT046%20As%20Enacted.pdf